26 May Compliance document management
Do you remember the days when filing cabinets lined every wall of the office and Companies moved to bigger premises to store more filing cabinets? It could still be the case that paper records and files dominant your working space, taking up valuable square footage but also creating a cluttered workspace for everyone. There is so much vulnerability in paper records which are easily lost, misplaced, misfiled, lost through theft, lost through flooding or fire.
Luckily, in today’s digital world, all those risks can be alleviated by using an appropriate document management software to improve the security, resilience, organisation and accessibility of any company documents.
Document management systems are essentially an electronic filing cabinet your organisation can use as a foundation for organising all digital and paper documents. Most management software has a built-in search engine, which allows users to quickly navigate the document library to access the appropriate file. Most systems have permission settings ensuring only the appropriate personnel can access privileged information
These are some of the most important document management features when it comes to managing compliance:
- Alerts on document renewals and reminders
- Secure Cloud-Based
- Fully Auditable and Tracked Activity
- Upload, View and Manage Documents
- One Place for all documentation including Risk Assessments, Training, Certificates, Policies, Financials, Insurances
- Unlimited Users
- Subcontractor Management and Compliance Monitoring
- Mobile device support for accessing documents on the go
Our bespoke ComplianceManaged® software offers all this and more and has been built specifically for helping organisations manage their compliance. If you’d like to find out more or arrange a free demonstration of the functionality of the system – then please do get in touch on [email protected]